6 Ways Office 365 Training Helps Increase Collaboration in Enterprises

For any business to be able to gain a competitive edge in the industry, it is imperative, along with several other factors that contribute towards business performance, to have seamless collaboration between the different business units. The longer it takes to dissipate information to the required individual, the longer it will take to implement and hence impacts business efficiency negatively.

There are several business collaboration tools available in the market. However, the most holistic solution available so far is being offered by Microsoft Office 365. It is an all-in-one solution for all enterprise needs. Whether it is about messaging, conferencing, social collaboration, content management, big data or visualizations; Office 365 has it all.

6 Ways to Boost Enterprise Collaboration with O365s

Some of the biggest Fortune 500 companies around the world already use Office 365 proactively for their business needs. Not only this, they are willing to enroll their best potential in Office 365 training programs to be able to maximize the benefits of this platform.

Here are 7 ways how Office 365 training can help increase efficiency and collaboration in enterprises.

Single Sign In

This is possibly one of the biggest benefits associated with Office 365 – you only need one set of credentials to access all the applications offered by Microsoft. Not only this, all applications are well integrated, so any change occurring on one app is immediately notified in another.

You don’t need to maintain an excel file of all usernames and passwords for each different website and access each one of these separately to see what’s going on where. This situation is not only inefficient but also highly cumbersome. Office 365 brought everything under one head and gave one access key for all the good things in life. For all the right reasons, it has made communication and collaboration much easier.

Co-Creation

Sometimes employees need to be working on the same document simultaneously to get the job done. Now, with Office 365 training, it is possible to not create a number of separate files by each person and then assign a resource to compile all these files into one. This can be done in real-time via Office 365 tools like Word, Excel, and PowerPoint.

All authors signed in to the document are displayed to each other, their changes were marked with their names to correctly monitor progress. This also means work gets completed on time, responsibly.

Seamless Session Transfers Between Devices

Office 365 works across multiple handheld devices like the smartphone and tablets. It works quite elaborately on the desktop/laptop OS. According to a statistic by the IBM Global CIO Study, at least 49% of an individual’s work gets completed as a result of network collaboration. Given the recent trend for the workforce to work remotely from home, coffee shops, hotels, airports, and other such short-stay spaces, and the fact that roughly half of the work an employee does happen as a direct or indirect result of collaboration, one cannot truly emphasize how important it is for sessions to be transferred between different devices without losing progress.

Work gets done on more than one device, often on smaller devices when the worker is working remotely. The fact that individuals don’t need to set up or refresh their accounts individually on every device every time they make a change says a lot about what can happen in terms of improved productivity and fewer losses.

Enterprise Social Networks

The term “social” receives winks from people belonging to all walks of life for a simple reason; it sounds intrinsically familiar. So when it comes to enterprise social networks like Yammer and Skype, they’re well-received because they are intuitively designed to inculcate a sense of social belonging within a community of like-minded individuals.

Office 365 allows employees to communicate socially within their groups or in the general forum enterprise-wide to monitor work progress and engage in a more fulfilling business journey.

Outlook Calendars Shared

The typical calendar for an employee within an enterprise may look overwhelming. This means the employee is always busy with something or the other, organizing, managing, or getting things done.

Projects that require coordination between multiple employees may end up getting delayed because the respective individuals are busy with projects of their own. Office 365 offers a creative way around this issue.

Across the enterprise, employees can share their calendars with each other just by granting permission. This means everybody (especially supervisors and regulatory bodies) know what everyone is doing and can, therefore, go ahead and plan additional meetings without clashes. Coordination is much easier, smooth, and bump-free. Better collaboration is, after all, the key to business success.

Custom Document Sharing

Some documents need to be shared with specific members on the team. Others may be shared with the entire team without discrimination. A few may have to be shared with clients and other stakeholders. Office 365 offers the ability to customize viewing/editing permissions on each document individually and/or on designated folders within the system. This system is much easier than sending attachments in emails, particularly if you need to make changes to the document after sending it.

Final Word

Office 365 as an IT solution works remarkably in improving business collaboration. It is important for businesses to get their resources enrolled in Office 365 training so that these individuals can better utilize these tools for greater gains. The business thrives on its structure and systems; this ensures both of these are operating at their optimal level so that the business remains competitive, profitable, and efficient.

So what are you still waiting for? Get yourself or your team enrolled right away!